Gradings

21.0 Grading Regulations and Examinations Policy

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21.1 General

21.1.1 The responsibility for the training and certification of examiners will be an Executive Committee responsibility to maintain consistency across the Association.

21.1.2 The direct coordination of grading an examination rules and regulations are delegated to the BAA Technical Committee, who have development, maintenance and regulatory responsibility.

21.1.3 The BAA Development Officer for Training, Standards and Qualifications (DOTSQ) is responsible for maintaining records of all gradings and making amendments to the central database related to gradings.

21.1.4 All examiners will be current members of the BAA, will be qualified as examiners of the Association at the appropriate level, and will appear on the Association’s list of examiners.

21.1.5 The DOTSQ will maintain and publish a list of qualified examiners.
Results of all grades are to be recorded on form Examination Results.

21.1.6 The form Examination Results is to be forwarded by the chief examiner of the grading panel to the DOTSQ within one month of the date of the grading.
All Examination Results forms will be recognised as archives of the Association and will be retained by the DOTSQ in perpetuity.

21.1.7 All candidates taking part in a grading are to be current BAA members and will produce a current BAB licence or, if the licence is not available, produce a letter of explanation from the club secretary or instructor. Late renewal of membership is not an admissible excuse.

21.1.8 Gradings of any nature carried out contrary to the Constitution, Bye-laws and working procedures of the BAA will not be recognised by the Association and may not be entered in BAA Record Books.

21.1.9 By attending a grading and/or completing a registration form for certification, all candidates automatically give their approval to data about them being stored on computer. All candidates have the right to view and question data stored about them.

21.1.10 Current examination fees will be:
• Kyu grading: £5.00 – fees remain with the organising club to help
cover administrative costs
• Dan grading: £15.00 – fees are passed to the BAA via the DOTSQ
• Organisers of Level 3 examinations may also charge an additional
fee to cover the costs of organising and running a grading.

21.1.11 The current approved BAA syllabus is the only syllabus that may be used at grading examinations.

21.2 BAA examinations and panel composition

21.2.1 Level 1 gradings may be organised by and held within BAA clubs. Grades may be awarded up to an including 2 Kyu by a minimum of two Level 1 examiners. No prior notice needs to be given to the BAA.

21.2.2 Level 2 gradings may be organised by BAA clubs as appropriate.

21.2.3 Grades may be awarded up to and including 1 Kyu by a minimum of three examiners. At least one examiner must be of Level 3, the others must be of at least Level 2.

21.2.4 Information relating to the grading must be supplied to the DOTSQ at least one month before the date of the event.

21.2.5 Level 3 gradings will be organised centrally by the association as appropriate in consultation with the DOTSQ or at the request of the EC. Grades may be awarded up to 3 Dan by a minimum of three examiners, one of who must hold certification of at least Level 4 and who must be at least two grades above the level of the highest grade being attested. The other two examiners must be certified to at least Level 3.

21.2.6 Information relating to the grading must be supplied by the DOTSQ at least three months before the date of the event. Notices to members, via BAA clubs, will be agreed with the DOTSQ and will be distributed centrally by the General Secretary.

21.2.7 Level 4 gradings will be organised centrally by the association and will be held at regular intervals throughout the year. Grades may be awarded up to 6 Dan by a minimum of five examiners all of whom will be certified to Level 4. At least three of the examiners must hold a grade of 5 Dan or above.

21.2.8 Documentation will be produced by the DOTSQ and distributed centrally to BAA clubs by the General Secretary.

21.2.9 The association via the DOTSQ prior to the event will appoint examiners for both Level 3 and Level 4 gradings.

21.3 Meritorious promotions

21.3.1 Grades of 2 Dan and above may be obtained by meritorious promotion.

21.3.2 For promotion to 2 Dan or higher to be considered, the candidate advocate must have supplied a detailed history of his/her involvement in Aikido to the DOTSQ by 31 December each year.

21.3.3 The DOTSQ will forward the history, annotated if applicable, to the Meritorious Awards Committee for determination as appropriate. If the Meritorious Awards Committee agrees that an honorary promotion has been earned, it will be reported to the Executive Committee and forwarded to the 21.3.4 DOTSQ so that the appropriate Dan grade certificate can be issued and the promotion recorded in the candidate’s Record Book.

21.3.5 The Meritorious Awards Committee on the advice of the DOTSQ will carry consideration of candidates out automatically each year.

21.3.6 The Executive Committee can also sponsor such consideration.

21.4 Meritorious Awards Guidance

21.4.1 Consideration of candidates for an honorary promotion will take place automatically each year provided the candidate has supplied to the DOTSQ by end-January of that year a detailed history of his/her pervious involvement in Aikido.

21.4.2 Decisions will be made by the Meritorious Awards sub-committee and ratified by the Executive Committee.

21.4.3 The Meritorious Awards sub-committee will comprise a minimum of five senior representatives of the Association. This number will normally include all Fellows resident in Great Britain and those nominated for the purpose by the EC.

21.4.4 Decisions and awards will be publicised and presented at each year’s Annual General Meeting. Each candidate who may be proposed for meritorious promotion will be consulted prior to the AGM.

21.4.5 Candidates who may gain a meritorious promotion will have their ‘technical’ level fixed at the point of their last technical grading.

21.4.6 Owing to the changes in the Association’s technical syllabus and the inclusion of additional Dan grade levels, it will be possible for current incumbents of an honorary promotion to transfer to a ‘technical merit’ promotion at the current or next level on successfully completing a normal examination held under the auspices of the BAA.

21.4.7 For a meritorious promotion to be considered the candidate must have met a number of criteria, including continuous membership of, and involvement in, the BAA. The candidate must have been seen to support the BAA publicly and have been an exemplary role model.

21.4.8 Timescales guidance

Grade Years between grades
Tech Merit
1st to 2nd Dan 2 3
2nd to 3rd Dan 2 4
3rd to 4th Dan 4 8
4th to 5th Dan 5 10
5th to 6th Dan 6 12

21.4.9 The candidate must have accomplished a mix of the following from each of sections A, B and C. These items will be clearly identified in the candidate’s history submission.

General Criteria Guidance
Criteria Notes
Candidate
A Personal development
1 Shows knowledge of technical syllabus at candidates level Must have sound knowledge of Aikido
2 Attendance and participation in Aikido-associated courses and events Please specify at which level; Regional/National
3 Holds NGB Coaching certification Please specify level and date of attainment
4 Holds other recognised Aikido Qualification Judge/Coach/Examiner etc Please specify type, date of attainment and whether renewal
5 Attendance at coaching related courses and certificate attainment e.g. Coaching methods, Injury prevention, Practice/skill. Please specify type, with whom and date of attainment
B Support to BAA
1 Holds BAA competition official’s certification Please specify whether recorder/timekeeper, judge, referee and date of attainment
2 Officiates at competitions Please specify whether inter-club, area, national and/or international level, giving dates
3 Holds BAA examiners certification Please specify at which level and date of attainment
4 Teaches at BAA courses/events Please list dates and whether at Regional, area or national level
5 Years membership of BAA Must have maintained continuous membership
C Direct development of BAA
1 Teaches at a BAA registered club regularly – at least 30 times p.a. Which club/s
1 Opens a new BAA-registered club Name of club and date of membership
3 Holds an EC-recognised administrative position within the BAA Please specify position, date began, and whether at Regional or national level
4 Holds an EC-recognised elected BAA role Please specify position, date began, and whether at Regional or national level
5 Supports a range of BAA initiatives

21.5 Certification

21.5.1 Certificates will be presented to successful Kyu grades, the cost of which will be included in the grading fee. A template is available to clubs on the BAA website.
21.5.2 All Dan grade certificates will be issued by the DOTSQ on behalf of the Association.
21.5.3 Certificates for meritorious Dan grades, for which no fee will be payable, will be presented at the following Annual General Meeting, dated that day, and sealed with the Association official Hanko
21.5.4 Each certificate for Dan grades awarded for technical merit will be sealed with the Associations official Hanko.
21.5.6 The Dan grade certificate for technical merit will normally be accredited from the date of the successful examination. The only exception to this would be a candidate who had attended a Level 4 grading, the date of which may be a few days prior to the minimum requirements. A successful candidate would be accredited the grade on the anniversary of their previous grade which would be the same as completion of the minimum time requirement.
21.5.7 For Dan grades awarded by the BAA to its members for technical merit, the member may apply for a certificate.
21.5.8 Applications for BAA Dan grade certificates for technical merit should be made to the DOTSQ on form Registration for Dan grade Certificate.
21.5.9 Successful candidates, whether by technical merit or honorary award, may apply to the DOTSQ for a JAA Dan grade certificate, using form Registration for Dan Grade Certificate. Costs for JAA certification will be supplied on request. Sums should be supplied to the DOTSQ as a banker’s draft in Japanese Yen.
21.6 Examiners

21.6.1 Examiners will be required to sit at a ‘top table’ and to wear the appropriate uniform as designated by the BAA.
21.6.2 Examiners will not usually be allowed to examine family members.
21.6.3 Examiners from the same family will not normally sit on the same panel.
21.6.4 All examiners will have equal voting rights.
21.6.5 It is the duty of the chief examiner to ensure that:
• The grading adheres to all current BAA procedures regulating gradings.
• All the Association Record Books of the participating candidates are duly signed and dated (including passes and referrals) recording the result of the grading.
• Candidates are informed on the day of the results of the examination and the appropriate result of pass or ‘referred’ is recorded in the candidate’s Record Book.
• The form Examination Results, completed and signed, is forwarded to the DOTSQ within one month of the date of the grading.
• Grading fees for Dan gradings are forwarded to the DOTSQ within one month of the date of the grading.
• If completed by a candidate on the day, the form Registration for Dan grade Certificate is forwarded, to the DOTSQ within one month of the date of the grading.
21.6.6 Following referral, the minimum period before regrading is three months for Kyu grades and six months for attempting 1 Dan and above.

21.7 Candidates

21.7.1 Pre-grading – to participate in a grading candidates are to comply with the following.
• Be a current BAA member.
• Give prior notification of intention to participate in a grading, if appropriate at candidate’s level.
• Be knowledgeable in the current requirements at the appropriate level in the syllabus.
21.7.2 Grading
• Submit their completed Record Book and insurance to the chief examiner. If unavailable, a letter explaining why from their instructor or club secretary may suffice. Late renewal of membership is not an admissible excuse.
• Have a recent photograph in their BAA Record Book
• Submit the appropriate grading fee.
• Notify the chief examiner of any relevant medical condition e.g. diabetes, asthma, etc. This information will be treated in the strictest confidence.
• Be clean and well-presented, wearing a clean Gi, Zori and no jewellery.
• Post grading
• In the event of a candidate being successful in attaining a grade within Dan rank, and who wishes to apply for a BAA Dan grade certificate, complete form Registration for Dan grade Certificate and present it with the appropriate fee to the chief examiner to forward.
• Alternatively, the candidate may forward the form direct to the DOTSQ.
• Following the successful attainment of 1 Dan, the BAA member should submit to the DOTSQ at 31 December each year an up-dated record of their history in Aikido.
21.7.3 Candidates for Dan grade must be a minimum of sixteen years old. Upon a junior reaching fifteen years of age, they may take a grading to regrade to a senior grade. After one year at senior 1 Kyu, they may try grading for a 1 Dan. Note: there is no ‘junior’ 1 Dan.

21.8 Overseas Dan gradings

21.8.1 BAA and JAA Dan gradings are recognised by each other’s organisation, members may therefore take an overseas grading held under the auspices of the Japan Aikido Association (JAA).
21.8.2 The BAA executive will ratify only technical gradings directly overseen by the two most senior Shihans from the JAA and SAF. No other agents are acceptable.
21.8.3 To enable an overseas grade to be accepted by the BAA, any member wishing to grade overseas must register with the BAA in advance via the DOTSQ. If the application conforms to the Constitution, Bye-laws and working procedures of the BAA the member will be supplied with a letter of support, which must be handed to the overseas organisers to conform to international protocol.

21.9 Gradings outside the normal procedures within Great Britain

21.9.1 As previously stated, the BAA and the JAA recognises each other’s gradings.
21.9.2 It is recognised by the BAA that there are occasions when Japanese Sensei visit Great Britain and there is often an opportunity for a grading outside the normal procedures.
21.9.3 BAA Examiners may also conduct gradings outside the UK, provision will be made through the DOTSQ to accommodate such requests.

21.10 Examiners Training and Awards Programme

21.10.1 The following criteria for recognition of competence for examiners at Junior, Youth and Senior levels are: -

• Must be a current full member of the BAA.
• Must be CRB checked and hold current PI Insurance

Following accreditation, Dan grades may represent the Association as an examiner at the following levels within the national group:
Level No. Examiner’s grade – minimum Candidates grade Examination type
1 1 Dan All junior levels and adult up to 2 Kyu BAA Club
2 2 Dan Up to 1 Kyu BAA Club
2 3 Dan Up to 1 Kyu BAA Club
3 4 Dan Up to 3 Dan BAA National
3 4 Dan Up to 6 Dan BAA National
4 5 Dan Up to two grades below that of the examiner but not exceeding 3 Dan, and with local examiner
International

Level 1 Examiner

• Must be 1st Dan technical and above.
• Candidates should receive both junior and senior grading regulations for familiarization.
• All candidates to be eligible for the award must have complete Level 1 Coach Award
• Thereafter to maintain the award Level 1 Examiners must attend regular refresher course at least one every two years

Level 2 Examiners

• Must be a 2nd Dan technical or above
• Must have completed Level 2 Examiner course and held the award actively for at least two years having officiated on at least one grading panel.
• Award maintained thereafter by attendance one national refresher course at least every two years

Level 3 Examiners

• Must be at least 4th Dan technical or above
• Must have completed a Level 3 Examiner course and held the award actively for three years having officiated on at least one grading panel
• Award maintained thereafter by attendance one national refresher course at least every two years

Level 4 Examiners

• Must be 5th Dan technical or above
• Criteria for Level 4 award qualifying the candidate for officiating at international level will be set out after further discussion and consultation between the candidate and the Technical Committee.

21.11 Examiner Awards

21.11.1 The award is for both Junior and senior examiner formats

• Attend one national course to be held each year of 6 hours taught in 2 parts.
• To receive accreditation candidates must demonstrate thoughrough understanding and knowledge of the Associations grading syllabi
and will be assessed technically on its content.
• Award maintained thereafter by attendance at one national grading per year

Syllabus Generic
• Risk Assessments
• Health and safety procedures
• Emergency aid procedures
• Record keeping
• Conducting a grading and procedures
• Policies and procedures
• Etiquette
• Code of conduct
• Dress code
• Role of coordinating examiner

Syllabus Technical
• Understanding and application of Kakarigieko and Hikitategeiko
• Understanding of Kata
• Basic principles of Aikido
• Objective observation and assessment
• Knowledge of the syllabus

21.12 Associated documents

• Senior Dan grade syllabus – Tomiki
• Senior Syllabus – Traditional
• Junior and Youth Syllabus – Traditional
• Senior Kyu grade syllabus – Tomiki
• Junior Kyu grade syllabus – Tomiki
• Youth Kyu Grade Syllabus – Tomiki
• Examiner’s agreement
• Certificates – Dan grades – application form
• Certificates – senior Kyu grades (electronic template)
• Certificate – junior and youth Kyu grades (electronic template)
• Form – Registration for Dan Grade Certificate
• Form – Examination results
• Examiner levels and certification
• List of national examiners
• Form – Organiser’s registration form

General Criteria Guidance
Criteria Notes
Candidate
A Personal development
1 Shows knowledge of technical syllabus at candidates level Must have sound knowledge of Aikido
2 Attendance and participation in Aikido-associated courses and events Please specify at which level; Regional/National
3 Holds NGB Coaching certification Please specify level and date of attainment
4 Holds other recognised Aikido Qualification Judge/Coach/Examiner etc Please specify type, date of attainment and whether renewal
5 Attendance at coaching related courses and certificate attainment e.g. Coaching methods, Injury prevention, Practice/skill. Please specify type, with whom and date of attainment
B Support to BAA
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