Disclosure and Barring Service

If your CRB check is over 3 years old, or was originally conducted by a different organisation, you will need to go through the DBS system.

Important message from Francis Burgess

Please note this is available to download in PDF format here

Every Coach in the BAA that coaches or is present on the mat with under 18s or vulnerable adults on a frequent basis is required to be checked under the Government’s Disclosure and Barring (DBS) system (formally CRB check).
The BAA carries out Enhanced Disclosure checks and under the current policy states that DBS checks need to be carried out every 3 years.
Francis Burgess, the BAAs Child Protection Officer, is responsible for ensuring that the membership adheres to the BAA Child Protection Policy.
Verification – in order to apply for a DBS check a coach or helper needs to contact one of four verifiers located in 4 different areas of the UK, notionally covering those areas, although in reality any of the four can be contacted.
The four verifiers are:

Francis Burgess (SW) francisdburgess@hotmail.com
Terry Gibbs (SE) t.gibbs1@virginmedia.com
Paul Holding (NW) paulholdingz@hotmail.com
Mark Aldridge (NE) aldridge@tykeaiki.co.uk

Application – in order for a DBS check to be completed please contact one of the verifiers  they will ask you for an email address.  This email address will be given access to the online application system we use, which is being run on our behalf by TMG.

Please note we require all DBS applications to be submitted online as this saves time and costs.

Once an application has been submitted the documents chosen in the application for verification have to be shown to one of the approved verifiers. These documents can be presented in person or sent through the post  please remember that documents sent through the post should be sent by recorded or registered post. The BAA will return documents using second classed recorded unless specified by the individual who would then be liable for any additional costs.

Costs – the cost of the DBS application is £20.00  this money should be presented at the same time as producing verification documents. All cheques should be made payable to the British Aikido Association.

As a result of cost savings from leaving the BAB, for current BAA member Coaches with PI cover the fee is waived during 2014.

Post Application – once the DBS check has been completed, the applicant will receive a disclosure document  this document needs to be presented to a BAA verifier. Any criminal convictions noted on a disclosure will be subject to additional scrutiny from the BAAs case management group  this group will determine if the convictions constitute a risk to children or vulnerable adults and will make a judgement as to whether or not the coach is permitted to coach young people. This judgement is subject to normal BAA appeals processes and channels.

Portability  recent DBS disclosures are now portable providing that upon receiving a DBS check the individual registers within 2 weeks of receiving their disclosure document with the update service.  If you have a portable enhanced disclosure already, you will need to provide your Update Service number to one the BAA verifiers.
All DBS checks provided by the BAA can be registered with the update service and as such are Portable.
Please be aware that all clubs with under 18s need to have a club welfare officer  this person is also subject to a DBS check. If you do not have a named Club Welfare Officer then the senior coach at the club is assumed to have the responsibility.
Please ensure your DBS (CRB) check is up to date  it is a requirement to be able to coach under 18s and vulnerable adults.
The full Association Child Protection Policy is available on the British Aikido Association website at www.aikido-baa.org.uk

Francis Burgess

BAA Child Protection Officer

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